Join our Board: Company Secretary

The Company Secretary is an integral role and responsible for tasks as per the Charity Regulator’s requirements and Galway Community Circus’s Board Governance Handbook.

The secretary of a charity together with all other charity trustees are responsible for the efficient administration of a charity, particularly with regard to ensuring compliance with statutory and regulatory requirements.

The main responsibilities relate to the following areas:

• Administration and compliance
• Preparing for Board meetings
• Notification of Board meetings
• Circulation of papers prior to Board meetings
• Taking meeting minutes or have it designated to another member of staff
• Keeping an action log of all decisions taken
• Attending other meetings as required
• Maintaining the register of board members and register of interests
• Correspondence with the CRA and CRO of any changes and required information, including the filling of accounts

• Experience and good understanding of the charity, social enterprise and/or arts sector
• Strong organisational and communication skills
• Commitment to all legal and fiduciary responsibilities, ensuring compliance with statutory obligations and ensuring best practice in corporate governance
• Commitment to Galway Community Circus’ ethos and values
• Experience in a Company Secretary or board role is desirable but not essential
• Legal, management and/or governance experience is desirable but not essential

• 7-8 board meetings per year. Board meetings are usually on Tuesday evenings for a maximum of two hours.
• Approx. an hour per month for secretary duties