We're Hiring: Project Coordinator

 Job Title:                             Project Coordinator

Responsible to:                Executive Creative Director

The role of Project Coordinator is a new role in the company and an opportunity for the position holder to contribute to the development of youth and social circus in Ireland and internationally.


Terms & Conditions

Salary:               €23,050 per annum pro rata

Post:                  This is a part-time role (30 hrs per week)

Hours:                Standard hours are Monday to Friday. This post requires flexibility and availability to work daytime, evenings or weekends occasionally

Location:             Working from Galway Community Circus offices, c/o St Joseph’s Community Centre, Shantalla, Galway

Probation:           This post is subject to a six-month probationary period


How to apply

Please email your CV listing two referees (including phone numbers and email addresses) and cover letter outlining your interest in this role and what skills and experience you would bring to Galway Community Circus.  Please refer directly to the job description and person specification. Receipt of your application will be confirmed by email and your application will be treated with strictest confidence.

Please submit your application by email to:      ulla@galwaycommunitycircus.com

Please mark your email:                                 Project Coordinator Application

The closing date for applications is:                  Thursday 6th April 2017

Interviews will be held:                                   Wednesday 12th April 2017


About Galway Community Circus

Galway Community Circus is the flagship for youth and social circus education in Ireland and one of Ireland’s leading circus arts and youth arts organisations. Our aim is to advance the artistic, personal and social development of young people and promote social inclusion through circus arts. We are committed to creating an innovative, artistic and imaginative learning experience where all young people can realise their potential.

Our community circus school has 477 members of all ages who attend weekly classes in our training hall in Galway City. We also deliver outreach programmes in partnership with schools, youth and community organisations. Our programmes focus on creativity and performance and we stage several youth arts productions annually from theatre shows to outdoor performances. We are committed to developing youth and social circus practice in Ireland and we run professional development programmes and are involved in key research and development initiatives. We are a member of the European Youth and Social Circus Network ‘Caravan’ and a large part of our work takes place on a European level.

This is an incredibly exciting time to join Galway Community Circus as we are exploring innovative new models of creative engagement, and strive to be at the forefront of developing youth and social circus in Ireland and internationally. We are producing one of the anchor projects of Galway 2020 European Capital of Culture Programme. Wires Crossed - a Balancing Act for Europe is a large-scale European project promoting mental and physical wellbeing and community integration through the art of funambulism (tightwire). This project gives us an opportunity to create a significant legacy for the young people of Galway, Ireland and Europe.

We are looking for a highly motivated and dynamic individual to coordinate various projects in our annual programme and contribute to a thriving organisation with ambitious plans for the years ahead.


Main purpose of the post:

This is a new post, designed to support with the delivery of ambitious and exciting programme of activities by Galway Community Circus. The Project Coordinator will coordinate various Galway Community Circus projects including social circus and school programmes, European Erasmus+ projects and various youth arts projects. She/he will be in charge of the administrative tasks behind these projects including logistics, managing a project budget, event and volunteer management and project monitoring and evaluation. The successful candidate will report to the Executive Creative Director and will work with our team to deliver and manage work of the highest standards.


Duties / Responsibilities include but are not limited to:

  • Working closely with the Executive Creative Director on the effective delivery of the Galway Community Circus’  artistic vision
  • Coordinate the logistics, staffing, event management, monitoring and evaluation of various projects and events in Galway Community Circus’  calendar including social circus and school programmes, European Erasmus+ projects and various other youth arts projects
  • Recruit and manage free-lance project personnel and volunteers for the agreed projects and events. Ensure volunteers, facilitators and project personnel are briefed and have adequate resources
  • Management of contracts for facilitators, artists and production personnel
  • Develop and nurture excellent relationships with audiences, partners and free-lance artists/facilitators and other project personnel
  • Managing project budgets in liaison with Executive Creative Director and Office and Finance Administrator
  • Develop tailored Outreach Programmes for identified groups and organisations in conjunction with the Galway Community Circus facilitators
  • Be the main Galway Community Circus contact for partner organisations, children, young people, parent and guardians engaged in the agreed projects
  • Work with colleagues across the organisation to ensure effective mechanisms are in place for monitoring and evaluation of our programmes
  • To oversee the monitoring and evaluation framework, ensuring relevant and necessary data is collected and collated
  • To assist with project marketing and promotion where relevant
  • Maintain a full understanding of Child protection and Health & safety requirements and other relevant legislation and ensure Galway Community Circus is fully compliant with such requirements
  • Actively support and promote Galway Community Circus’  commitment to diversity and equal opportunities in every area of our work
  • Undertake other duties as requested and commensurate with the role


Person Specification

  • Dynamic team player with a high level of initiative
  • Excellent organisational, planning, communication and interpersonal skills
  • At least three years’ experience of project development in an arts context
  • Demonstrable record of event and project management
  • Creativity and an innovative approach to project development
  • Proven ability to organise and prioritise a demanding workload and to work effectively with minimum supervision
  • Leadership ability and the capacity to motivate a team
  • Experience of project monitoring and evaluation methodology
  • Demonstrable experience of developing and maintaining effective relationships with a wide range of organisations and individuals
  • Computer literate (MS Office) with strong written and communication skills
  • Flexibility and excellent time management skills
  • Extensive contacts within, and huge enthusiasm for, the arts and community sector
  • Passion and understanding of the importance of creativity in today’s society, especially the importance of the arts for children and young people
  • Possess a full clean driving licence and have use of a vehicle (desirable)


Galway Community Circus is governed by a voluntary Board of Directors, managed by a small professional team and supported by European Volunteer Scheme and a Community Employment Scheme. The post-holder will be responsible to the Executive Creative Director and performance will be monitored quarterly.


Galway Community Circus is an equal opportunities employer.

Last modified onTuesday, 21 March 2017 19:17

Supported by


C/o St Joseph's Community Centre,
Ashe Road, Shantalla, Galway
+353 85 111 7224
Charity number 17420
Company registration number 453185